In this section
We have adopted a Release of information policy (under review) (PDF – in French) and a Personal information management policy. These policies (in French only) outline our commitments regarding the proactive release of information and the management of personal information.
Release of information policy (under review)
In accordance with the Release of information policy, we make the following information available:
- Publications and election documents
- Information about our organization
- Inventory of personal information files
- Register of personal information released
- Contracts and financial commitments
- Expenses and expenditures
We also make available the Register of authorized political entities of Québec (RAPEQ) and the Chief Electoral Officer’s court ledger.
Information about Élections Québec
To learn more about us, visit the links below:
- Mission, values, and mandates
- Administrative structure
- The law and our responsibility
- Research, projects, studies, and surveys
- Forms and Guides
Statements, policies, and guidelines
- Declaration regarding Public Services
- Digital accessibility
- Privacy policy
- International cooperation policy
- Research policy (PFD – in French)
- Complaints policy (PDF)
Documents produced by the institution that have been submitted to the Assemblée nationale
Most of the documents are available in our publications section.
- A letter, dated December 9, 2019, addressed to Mr. Siegfried Peters, Secretary General of the Assemblée nationale, from Mr. Pierre Reid, Chief Electoral Officer of Québec and Chairman of the Commission de la représentation électorale, concerning the by-election held on December 2, 2019, in the electoral division of Jean-Talon, accompanied by a notice proclaiming Ms. Joëlle Boutin the elected candidate in the electoral division of Jean-Talon (in French) (filed February 4, 2020)
- A letter, dated December 17, 2018, addressed to Mr. Michel Bonsaint, Secretary General of the Assemblée nationale, from Mr. Pierre Reid, Chief Electoral Officer of Québec and Chairman of the Commission de la représentation électorale, concerning the by-election held on December 10, 2018, in the electoral division of Roberval, accompanied by a notice proclaiming Ms. Nancy Guillemette elected candidate in the electoral division of Roberval (in French) (filed February 5, 2019)
- Letters, dated October 9, 10, 11 and 16, 2018, addressed to Mr. Michel Bonsaint, Secretary General of the Assemblée nationale, from Mr. Pierre Reid, Chief Electoral Officer of Québec and Chairman of the Commission de la représentation électorale, concerning the lists of candidates declared elected following the general election held on October 1, 2018, pursuant to section 380 of the Election Act (in French) (filed November 27, 2018)
- A letter, dated February 19, 2018, addressed to Mr. Jacques Chagnon, President of the Assemblée nationale, from Mr. Pierre Reid, Chief Electoral Officer of Québec, concerning the new visual signature of the institution (in French) (filed February 20, 2018)
- Notes for an address by Mr. Pierre Reid, Chief Electoral Officer of Québec, to the Commission des relations avec les citoyens on the occasion of the special consultations and public hearings on the mandate of the initiative on the place of women in politics (in French) (filed December 6, 2017)
- A letter, dated October 10, 2017, addressed to Mr. Michel Bonsaint, Secretary General of the Assemblée nationale, from Mr. Pierre Reid, Chief Electoral Officer of Québec and Chairman of the Commission de la représentation électorale, concerning the by-election held on October 2, 2017, in the electoral division of Louis-Hébert, accompanied by a notice proclaiming Ms. Geneviève Guilbault elected candidate in the electoral division of Louis-Hébert (in French) (filed October 17, 2017)
- Notes for the hearing of the Chief Electoral Officer of Québec before the Committee on Institutions (in French) (filed October 17, 2017)
- A letter, dated June 5, 2017, addressed to Mr. Michel Bonsaint, Secretary General of the Assemblée nationale, from Mr. Pierre Reid, Chief Electoral Officer of Québec and Chairman of the Commission de la représentation électorale, concerning the by-election held on May 29, 2017, in the electoral division of Gouin, accompanied by a notice proclaiming Mr. Gabriel Nadeau-Dubois elected candidate in the electoral division of Gouin (in French) (filed June 6, 2017)
- The 2017-2018 budget forecasts and the 2016-2017 preliminary financial report of the Chief Electoral Officer and the Commission de la représentation électorale (in French) (filed April 4, 2017)
- Letter from the Chief Electoral Officer of Québec to the Québec Liberal Party concerning a claim for seven non-compliant contributions (in French) (filed June 7, 2016)
- Notes for an address by the Chief Electoral Officer of Québec before the Committee on Institutions (in French) (filed May 24, 2016)
- Violation notices issued since January 1, 2012 (in French) (filed April 8, 2016)
- The 2016-2017 budget forecasts and the 2015-2016 preliminary financial report of the Chief Electoral Officer and the Commission de la représentation électorale (in French) (filed April 5, 2016)
- Notes for the hearing of the Chief Electoral Officer before the Committee on Culture and Education on Bill No. 86 (An Act to modify the organization and governance of school boards to give schools a greater say in decision-making and ensure parents’ presence within each school board’s decision-making body (in French) (filed March 22, 2016)
- Brief by the Chief Electoral Officer on Bill No. 83 (An Act to amend various municipal-related legislative provisions including political financing) (in French) (filed March 8, 2016)
- Notes for the hearing of the Chief Electoral Officer of Québec before the Committee on Institutions (in French) (filed February 1, 2016)
- Our 2015-2016 budget forecasts and 2014-2015 preliminary financial report (in French) (filed April 1, 2015)
- The 2015-2016 budget forecasts and the 2014-2015 preliminary financial report of the Commission de la représentation électorale du Québec (in French) (filed April 1, 2015)
- The Chief Electoral Officer and Chair of the Commission de la représentation électorale’s address to the Committee on Institutions (in French) (filed January 16, 2015)
Inventory of personal information
The inventory of personal information files lists the personal information we have on file. For each file, we describe several factors including how we use the information, the source of the information, the categories of people who have access to it, and the security measures taken to ensure the confidentiality of the information.
Maintaining this inventory is a requirement under section 76 of the Access Act.
You have the right to be informed of the existence of information about you in a personal information file and to obtain a copy of that information. You may also request that any personal information about you be corrected or destroyed if it is inaccurate, incomplete, or ambiguous, or if its collection, disclosure, or conservation is not permitted by law.
If you wish to obtain or correct the personal information that we keep in one of these files, please submit a request.
- File 01 – Permanent list of electors
- File 02 – Electors of provincial polls
- File 03 – Candidates of provincial polls
- File 04 – Election officers of provincial polls
- File 05 – Returning officers files
- File 06 – Provincial and municipal political contributions
- File 07 – Authorized political entities
- File 08 – Sector funding
- File 09 – Criminal registry
- File 10 – Register of persons interviewed
- File 11 – Register of complaints and cases with or without legal implications
- File 12 – Returning officer recruitment competition
- File 13 – Remuneration of election officers
- File 14 – Employees files
- File 15 – Employees medical files
- File 16 – Staffing
- File 17 – Human resources development
- File 18 – Management of financial resources
- File 19 – SAGIP
- File 20 – Building access management
- File 21 – Access to information requests
- File 22 – Information centre
- File 23 – File of the candidates and members of the Citizen round table
- File 24 – Control of election expenses
Register of personal information released
The Register of personal information released records the sharing of personal information with public bodies without the consent of the individual concerned.
It also describes personal information that is used for purposes other than those for which it was collected.
This registry is a requirement under section 67.3 of the Access Act.
Contracts and financial commitments
In keeping with our commitment in the Policy on the disclosure of information and protection of privacy (PDF – in French), we make information regarding contracts and financial commitments available.
Information concerning contracts concluded by our institution
Information concerning contracts issued is posted on the Official Tendering Site of the Government of Quebec (SEAO):
- Directly negotiated contracts
- Contracts concluded following an invitation to tender
- Contracts concluded following a public tender
List of financial commitments of $25,000 or more
This information is released quarterly, after it has been transmitted to the Committee on Public Administration of the Assemblée nationale (in French):
2024-2025
Previous years
Expenses and expenditures
In keeping with our commitment in the Policy on the disclosure of information and privacy (PDF – in French), we make information regarding expenses and expenditures available. Unless otherwise specified, information is released within 45 days of the end of each quarter (in French only).
Total travel costs
2024-2025
Previous years
Information relating to travel expenses in Québec for each of the activities of the Chief Electoral Officer
2024-2025
Previous years
Information relating to travel expenses outside Québec, for each of the activities of the Chief Electoral Officer
2024-2025
Previous years
Information relating to travel expenses outside Canada, for each of the activities of the Chief Electoral Officer
2024-2025
Previous years
Information relating to each official expense of the Chief Electoral Officer
2024-2025
Previous years
Information relating to the fees for each of the reception and hospitality activities held by the institution
2024-2025
Previous years
Information relating to the costs of each participation by a member of the institution’s personnel to a training event, seminar or convention
2024-2025
Previous years
Information relating to training contracts
2024-2025
Previous years
Information relating to advertising, promotion and media placing contracts
2024-2025
Previous years
Information relating to mobile telecommunication contracts
2024-2025
Previous years
Information relating to each lease space occupied by the institution, excluding those occupied at an election or consultative event
Released within 45 days following the end of the fiscal year
- From April 1, 2023 to March 31, 2024 (PDF)
- From April 1, 2022 to March 31, 2023 (PDF)
- From April 1, 2021 to March 31, 2022 (PDF)
Annual salary, annual allowances and annual allocations for the Chief Electoral Officer
Released within 45 days following the end of the fiscal year
- Salaries for the years 2021 to 2024 are published by the Ministère du Conseil exécutif on Quebec.ca.
Personal information management policy
In accordance with the Personal information management policy (PDF – in French), we commit to:
- Meeting our legal obligations regarding the protection of personal information;
- Establishing guiding principles for institutional practices involving the management of personal information;
- Clarifying the roles and responsibilities of stakeholders concerned by this policy.
Request for access to a document or personal information
You can make access requests:
- To obtain a document
- To access to your personal information
- To correct your personal information
Please direct your requests to the Access to Information and Privacy Office (contact information provided below).
Ms. Suzanne Naud
Head of Access to Documents and Protection of Personal Information
Access to Information and Privacy Office
Élections Québec
1045, avenue Wilfrid-Pelletier, bureau 200
Québec (Québec) G1W 0C6
Email: [email protected]
Telephone: 418-644-1090, ext. 3216
Fax: 418-643-9451
Your request must be specific enough to allow us to identify the records or information you are seeking. If you need assistance in formulating your request, please feel free to contact us.
Processing time and fees
We have 20 days to respond to your request for access upon receipt. This period may be extended by 10 days, if necessary. Please note that reproduction or transmission fees may be charged under the Regulation respecting fees for the transcription, reproduction or transmission of documents or personal information. However, you can view documents free of charge at our Québec office.
After analyzing a request, the head of Access to Documents and Protection of Personal Information issues a decision and sends it to you by e-mail or mail.
When you receive this decision, do not hesitate to contact us if you need assistance in understanding it or if you experience technological problems.
Classification plan
The classification plan is made up of codes and headings that describe all of our activities. These headings are used to classify all documents and files produced or received, so that they can be more easily located.
As a reference and research tool, this plan facilitates access to information requests.
If you would like to obtain any of the documents we have on file, or if you need assistance in determining which documents you would like to obtain, please contact us.